Frequently Asked Questions (FAQ)

 

• Registration guides are available at www.ogi.yildiz.edu.tr.
•  

• Electronic registration is not mandatory for students; it is optional.
• Applicants who wish to complete electronic registration must click the “University E-Registration” option under the “Council of Higher Education” heading in the “e-Services” section at (https://www.turkiye.gov.tr/) during the designated dates to complete the registration process within the specified timeframe.-Registration" option, which will be available under the "Council of Higher Education" heading in the "e-Services" section at (https://www.turkiye.gov.tr/), within the registration period.

• Not having a Turkish ID number,
• Being unable to obtain an e-Government password due to being abroad,
• Being currently enrolled at another higher education institution,
• High school graduation cannot be verified through e-Okul,
• A medical report is required for the program to which you were placed, as specified in the relevant sections of the ÖSYS Guide.

You may complete the registration process in person on the dates announced by ÖSYM and specified in the guides prepared by our University (www.ogi.yildiz.edu.tr).

Students who register via e-Government must also prepare the “Documents Required for Registration” within the dates specified in the registration guide and upload them electronically at(www.e-ogrenci.yildiz.edu.tr).

Candidates who have earned the right to enroll in a higher education program but have not yet graduated from high school—and who will be taking makeup exams or a single-course exam—will also be granted provisional enrollment during the dates specified in the guide. Candidates in this situation who do not complete their provisional enrollment by the specified dates will be deemed to have forfeited their right to enroll. If these candidates submit documentation proving their graduation to the higher education institution by the date specified by the Council of Higher Education, their permanent registration will be processed. The provisional registration of those who fail to provide proof of graduation by the specified date will be canceled.

Registration cannot be completed with missing documents.

If they submit a document proving their valid reason and a written request by the dates specified in the guides published by ÖSYM and prepared by our University, (Those who will attend the mandatory English preparatory class should apply to the Directorate of the School of Foreign Languages; those beginning their undergraduate studies should apply to the Department Chair of their respective department), their registration will be processed, and their enrollment will be placed on hold.

• If the student is unable to come in person,
• registration for applicants under the age of 18 may be completed by their first-degree relatives.
• For applicants 18 years of age or older, registration may be completed by their legal representatives with a notarized power of attorney.

“Registration for students placed in our university’s programs as Turkey Scholarship recipients is handled by our university’s International Student Office. Please visit (http://www.admissions.yildiz.edu.tr)for the information and documents required for registration.”

Our University’s Faculty of Art and Design offers programs that admit students based on special talent. To learn more about these programs, please visit http://www.sts.yildiz.edu.tr.

Applicants enrolling in our university’s 100% and 30% English-taught programs who cannot demonstrate their English proficiency using scores from any of the exams listed in the “Table of Score Ranges for the Equivalence of English Language Exams.”

No. Newly enrolled students who are unable to take the IYS administered at the beginning of the fall semester will begin their preparatory education at the level determined by the YDYO.

No, it is not.

You can find this information in the YTÜ School of Foreign Languages Teaching and Examination Guidelines.

Yes. Certificates obtained from other universities are not valid for the English Proficiency Exam (İYS).

You can find this information in the YTÜ School of Foreign Languages Teaching and Examination Guidelines.li>

Students who fail the preparatory program or are dismissed due to absenteeism do not have the right to repeat the second year of the preparatory program. However, after the first year of preparatory studies, they may take the IYS exam up to a maximum of four (4) times. If you meet the specified conditions, you may take courses at higher education institutions designated by the Department Chair of the program in which you are enrolled.

• Undergraduate students must submit the relevant documentation to the Office of Student Affairs, Room A1018, Kışla Building;
• Graduate students must submit an application to the Institute where they are enrolled, along with the relevant documentation for the change.
• After the necessary verification is completed on e-Devlet, the changes will be made in the Student Information System.

You can find all relevant information on the Erasmus+ Program Unit’s website (http://www.eu.yildiz.edu.tr).

You can access all information regarding this topic on the Mevlana Exchange Program Unit’s website(http://www.mevlana.yildiz.edu.tr).

You can find all information regarding this topic on the Farabi Student Exchange Program Unit’s website (http://www.farabi.yildiz.edu.tr).

The guides are updated annually and published on our website. Click here for application requirements, quotas, and registration guides.

No. Our university does not accept transfer applications during the mid-semester period.

Students at our university who wish to apply for an Inter-Institutional Horizontal Transfer or a Horizontal Transfer via Central Placement Score must complete the “Certificate Stating There Are No Obstacles to the Student’s Horizontal Transfer” from the relevant units and submit it to the requesting higher education institutions. FR-1550 Certificate Stating That There Are No Obstacles to the Student’s Horizontal Transfer

Students at our university who have gained admission to another program through an intra-institutional lateral transfer from their current program or via the Central Placement Exam cannot apply for a dual major during the same academic year.

Detailed information on how to calculate the equivalent academic year can be found under the “Legislation/Regulations and Guidelines” heading, specifically in Section 4 – Course Equivalency and Academic Equivalence Principles (DD-009).

For courses taken previously at other higher education institutions for which an exemption is requested to be considered equivalent and for that course to be granted an exemption, the course grade must be at least CC (at least 2.00 on a 4.00 scale); for courses previously taken at our University to be considered equivalent and for the course to be granted an exemption, the grade must be DC (at least 1.50 on a 4.00 scale).

You can follow up with the department to which you submitted your request, and you can check USIS to see if the courses have been entered into the Student Information System.

Students enrolled in the mandatory English Preparatory Program must submit their applications to the Directorate of the School of Foreign Languages, while students wishing to freeze their enrollment during their undergraduate studies must submit their applications to the Department Chairs of their respective departments.

For students granted leave of absence due to unforeseeable reasons such as illness, childbirth, natural disasters, detention, imprisonment, or military service, the courses in which they are enrolled are dropped and do not count toward their period of study. For students granted leave of absence for economic reasons or other reasons approved by the relevant administrative board, the period of leave is counted toward the duration of study.

Students who have suspended their enrollment do not pay tuition fees.

A student may be granted a total of up to four semesters of leave during their studies. However, if the circumstances justifying the leave continue, the leave may be extended for an additional two semesters with the decision of the relevant administrative board and the approval of the University Administrative Board.

A leave of absence (being considered on leave) may be granted if the justifications specified in Article 35 of our University’s Associate and Bachelor’s Degree Education and Teaching Regulations are present. The decision to suspend enrollment may be granted either as part of your study period or not, depending on the nature of your valid reason. However, in the case of failure to renew registration, each semester for which registration is not renewed counts toward your study period.

At our university, attendance is mandatory for at least 70% of theoretical courses and at least 80% of all practical work outside of theoretical courses.

The Weighted Cumulative Grade Point Average (WCGPA), the Semester Weighted Grade Point Average (SWGPA), and the Weighted Grade Point Average (WGPA) are calculated by dividing the sum of the values obtained by multiplying the grade received in each course by that course’s local credit hours—excluding G and M grades—by the total of those courses’ local credit hours.

The Weighted Cumulative Grade Point Average (WCGPA) and the Semester Weighted Grade Point Average (SWGPA) are updated every time a new grade is entered, while the Weighted Grade Point Average (WGPA) is updated as needed and reflected on the transcript.

The courses offered through the distance learning system each semester are announced on the http://www.uzem.yildiz.edu.tr/ page.

To check your UZEM balance, click the “Check Student UZEM Balance” link at (http://eders.yildiz.edu.tr/uzemodemekontrol). Enter your Turkish ID Number and Student Number on the page that opens, then click the “CHECK UZEM BALANCE” button.

It is a student-centered credit system based on the student’s workload. It is a value that represents all the work a student must complete (theoretical lectures, practical work, seminars, individual study, exams, assignments, etc.) in order to successfully complete a course and achieve the specified learning outcomes. Every course offered at our university has both local and ECTS credits. A course’s local credit is calculated as the total number of weekly theoretical lecture hours plus half of the weekly hours spent in laboratories, practical sessions, workshops, or studios. Originally designed for credit transfer, this system is also used as a credit accumulation system at the institutional, regional, national, and European levels. For courses approved by the Senate as not contributing to grade point averages, no credit hour value is determined. For these courses, only the weekly theoretical and practical hours are specified. After the learning outcomes for each course are determined, the workload required for students to succeed and achieve these learning outcomes is calculated. In the work conducted for the ECTS credit distribution, the workloads required for students to succeed were estimated by the relevant faculty members. Students’ workload was measured through evaluation surveys conducted at the end of each semester. At YTÜ, students are required to successfully complete at least 30 ECTS credits to finish a semester (a total of 16 weeks, including exam periods). 30 ECTS credits correspond to a workload of 750–900 hours, encompassing all activities students undertake during the semester (class hours, homework, projects, midterms, finals, etc.).

No, it is not. The Cumulative Grade Point Average (GPA) is calculated based on students’ local credits and grades. However, both local credits and grades, as well as ECTS credits and grades, are shown on students’ transcripts.

• In order for a student to be eligible to take a thesis, they must have successfully completed a number of courses equivalent to at least 75% of the total credits in the curriculum, and their Cumulative GPA must be at least 2.00.

The duration of the thesis is one semester. At the end of this period, the student must submit the completed thesis to the department chair in at least three (3) copies by the end of business hours on the first day of the week when final exams begin, after filling out the “Thesis Submission Form” prepared by the department and obtaining the advisor’s approval.

To be eligible to take final and make-up exams, students must have attended at least 70% of theoretical courses and at least 80% of all practical work outside of theoretical courses. To be eligible to take a make-up exam, students must have been enrolled in the relevant courses during the academic year in which the exam is administered and must have met the eligibility requirements for the end-of-semester exams for those courses.

Regardless of the reason, there is no right to a make-up exam for the final or make-up exam.

They are held during the time periods specified in the academic calendar.

No. To graduate, you must successfully complete all courses, practicals, internships, and similar requirements listed in your department’s or program’s curriculum with a weighted cumulative GPA of at least 2.00.

To be eligible for the graduation exam, you must have met the requirements to take the end-of-semester exam for the relevant course. For students who have no more than two courses remaining to graduate, a graduation exam is administered for their failed courses on the dates specified in the academic calendar. Students who cannot graduate because their cumulative GPA is below 2.00 may take the graduation exam for up to two courses in which they have received a conditional pass.

They are held during the time periods specified in the academic calendar.

No. Students who are unable to take the graduation exams are not granted the right to a make-up exam for these exams.

The maximum duration of study is seven (7) years for undergraduate students and four (4) years for associate degree students. For all students, these periods were reset to zero and began at the start of the fall semester of the 2014–2015 academic year.

At the end of the maximum study period, students who have not taken six (6) or more courses, or who have taken courses but failed to meet the attendance requirements, will have their enrollment terminated by the University without being granted additional exam rights.

Students who have completed their maximum study period (excluding those with six (6) or more) are granted a total of two additional exam attempts for all courses with grades of FF, FD, or DD, to be used at the end of the semester in which they complete their maximum study period.

• No additional exam attempts are granted for courses that were never taken or for which the attendance requirement was not met (F0), and courses in this status must be taken within the additional time periods specified below.
• Students will use their additional exam opportunities during the dates announced following the graduation exam, under the headings “First Additional Exam” and “Second Additional Exam.”
• To be considered successful in a course for which a make-up exam opportunity has been used, the course’s letter grade must be at least CC (2.0).
• Students who, after using their retake opportunities, still have six or more courses remaining for graduation will have their enrollment at the University terminated.
• At the end of the make-up exam period, students who have no more than five or at least two courses remaining for graduation—including courses not taken at all or for which attendance requirements were not met—will be granted an additional four semesters.
• Students who have one (1) course remaining for graduation at the end of the maximum study period, at the end of their additional exam attempts, or at the end of their extension periods are granted unlimited exam attempts.

Detailed information on this subject can be found under the “Legislation/Regulations and Guidelines” heading in the “Implementation Principles of Article 44 of Law No. 2547 for Undergraduate and Associate Degree Students Who Have Completed the Maximum Study Period but Have Not Graduated”(DD-054).

A make-up exam is administered for a mid-semester exam. If two exams are held during the semester, a student may take a make-up exam for only one of them.

In case of illness: The illness must be documented by a medical certificate covering at least 3 (three) days (excluding private clinics), and the certificate must be submitted to the relevant Department Chair no later than 3 (three) days after the end date indicated on the certificate.

• In the event of the death of a first-degree relative or their emergency hospitalization;
• In the event of a traffic accident or natural disaster, the documentation must be submitted to the relevant Department Chair no later than 3 (three) days from the exam date.
• In cases of detention or imprisonment lasting no longer than 21 business days for theoretical courses or 14 business days for other courses in a single semester;
• If a student is unable to take an exam due to an assignment by the university or other official institutions for reasons such as national or international competitions, sports activities, or similar reasons,
• If there is a scheduling conflict between the exam schedules of the dual major program and the primary major program, the student is granted the right to a make-up exam.
• If a student is unable to take an exam for a reason not listed above, the student must provide documentation of this reason. For information on how these rights are applied, please review the “Acceptance of Excuses for Midterm Exams and Principles Governing Make-up Exams” (DD-007).

A student with a valid excuse may not take exams for courses held on the days they were excused. If they do take the exam, it will be deemed invalid by the relevant department.

You may file an appeal by submitting a written request to the Director of your College or the Dean of your Faculty within three business days from the last day on which exam results were announced or exam grades were entered into the student automation system, as specified in the academic calendar.

Enrolled students can obtain their Student Certificate/Transcript from the faculty’s student affairs office.

This status is not indicated on your diploma. It is indicated on the Academic Transcript prepared for graduating students.

A graduation diploma is issued to a student enrolled in a second major undergraduate program only if they have graduated from their first major undergraduate program.

Military status inquiries for our students are automatically processed by the Military Recruitment Offices. However, should students need this document for any reason, they may obtain it from the Office of Student Affairs (Room A1008) located on the ground floor of the Kışla Building at the Davutpaşa Campus.

You can only obtain a copy stamped with “The original is on file at our university.” Original documents are only returned to you upon termination of your enrollment.

For enrolled students requesting a disciplinary record, information regarding their disciplinary status is included in the “STUDENT RECORD,” which must be obtained from the Faculty Secretariats.

• Since information regarding the disciplinary status of our graduates who request a disciplinary record is included in the “ACADEMIC TRANSCRIPT,” no separate document indicating their disciplinary status is issued.
• If the relevant notation is missing (for those who received disciplinary sanctions during their studies), graduates must send an email to ytumezun@yildiz.edu.tr, and currently enrolled students must send an email to ogidb@yildiz.edu.tr.
• Announcement for graduates requesting an academic record. If you complete the procedures specified in the announcement, your transcript will be sent via email.

The “REGULATIONS ON STUDENT DISCIPLINE IN HIGHER EDUCATION INSTITUTIONS,” issued by the Presidency of the Council of Higher Education, which outlines the disciplinary penalties to be imposed on students of higher education institutions and the procedures and principles governing investigations,,” issued by the Presidency of the Council of Higher Education, can be accessed under the heading “https://www.yok.gov.tr/kurumsal/mevzuat.”

Disciplinary penalties will be removed from your record only if a general amnesty is issued regarding the matter.

A student contribution fee is collected each semester from students (Associate’s, Bachelor’s, and Graduate) who exceed the program duration, for the first semester of study.

Tuition is charged for evening and distance learning programs. International students are required to pay tuition for each semester, regardless of whether they are enrolled in the first or second shift.

They are due within the timeframes specified in the academic calendar. 

 

What happens if the student contribution fee and tuition are not paid on time?

• Students who fail to pay the student contribution or tuition fee by the deadline, as well as those whose excuses are not accepted by the relevant administrative board, cannot register for that semester and cannot exercise their student rights.
• Students who do not register and therefore do not benefit from student rights will not be required to pay the student contribution and tuition fees for the term during which they did not benefit from student rights if they register in subsequent terms.
• July 7, 2011, and No. 2011.15.813 of the General Assembly Decision of the Council of Higher Education (amendment made to Article 172 of Law No. 6111), Paragraph C, Subparagraph 6 states: “Pursuant to Subparagraph g of Article 46 of Law No. 2547, Since students who do not pay the contribution fee or tuition fee in accordance with subparagraph (g) of Article 46 of Law No. 2547 cannot benefit from student rights, the health services of such students will not be covered by the university; their status must be reported to the military recruitment office regarding military service procedures; and no student ID will be issued for these periods.”
• In accordance with this provision, the contribution fee or tuition for the relevant semester must be paid.

Excluding preparatory classes, students in second-shift departments/programs who have successfully completed all courses in their current semester and are in the top 10 percent pay tuition for the relevant semester equal to the student contribution fee paid by regular full-time students.

Students who fail to pay the semester installment of the tuition contribution fee—calculated in accordance with Article 46 of Law No. 2547—within the registration renewal and course registration period specified in the academic calendar will not have their registration processed or renewed.

You do not need to submit the payment receipt/invoice anywhere.

You must submit a refund request to the Tuition Office (Davutpaşa Campus, Kışla Building, Room A1009), which is under the Directorate of Health, Culture, and Sports.Your request will be evaluated in accordance with the provisions set forth in the Regulations and Council of Ministers Decisions; if deemed appropriate, the refund will be processed.

Tuition fee amounts for each semester are published on the http://www.sks.yildiz.edu.tr/website along with the course registration guides.

Students who are eligible for graduation and have only their internship remaining will not be required to pay the contribution fee or tuition. (Excluding students in the Marine Engineering Department who are completing their offshore internship.)

You can obtain them if you pay the tuition fee for the relevant semester.

Students with disabilities in the first-shift program (who have a Medical Board Report) are exempt from paying the contribution fee. For students with disabilities in the second-shift program (who have a Medical Board Report), a discount equal to their disability percentage is applied to their tuition fees.

Children of martyrs and veterans (who have a Certificate of Eligibility issued by the Social Security Institution) do not pay the contribution fee.

• Yes. If you submit your worn-out diploma to the Diploma Processing Unit (Room A1014, Kışla Building) at the Office of Student Affairs on the YTÜ Davutpaşa Campus, your diploma will be reissued.
• For graduates whose graduation date is prior to October 6, 2005, a Certificate in Lieu of a Diploma is issued;
• Graduates with a graduation date on or after October 6, 2005, will be issued a SECOND COPY of their diploma.

• Steps to Follow for a Lost Diploma Application
• • Application Form FR-1153-Application Form for Lost Diploma.docx. Attaching a photocopy of the lost diploma (if available) to the application form is recommended to expedite the process.
• • Two separate newspaper announcements regarding the lost diploma (Examples of newspaper announcements are provided on the last page of this document. Any information missing from the announcement example can be obtained from the Diploma Processing Office or at ytumezun@yildiz.edu.tr. The advertisement example may be published in national or local newspapers. The page containing the advertisement text, along with the sections indicating the newspaper’s title and issue number, must be submitted together.) However, if the original, worn diploma is submitted, a newspaper advertisement is not required.
• • A photocopy of the ID card (front and back)
• • Receipt (The amount specified in Table 1 for the fees to be paid must be deposited into the relevant bank account, and an application must be submitted along with the receipt to the Diploma Processing Office, Room A-1014, Kışla Building, Davutpaşa Campus, Office of Student Affairs. 

You can file a lost diploma report by sending your documents to ytumezun@yildiz.edu.tr. You may also bring the original documents with you when you come to pick up your diploma.

No, it can only be picked up by a representative with a legal power of attorney.

Every graduate (except those graduating from associate degree programs) is issued one Diploma Supplement document in English along with their diploma. The Diploma Supplement explains the Turkish Higher Education System and the place of the program studied within this system, purpose, the university’s grading system, all courses taken by students during their studies and the grades they earned in those courses, their degree upon graduation, their weighted cumulative GPA, and other relevant information.